Centralised Management & Stock Management | Tevalis Talking Tech

June 5, 2018

Tevalis Talking Tech: Stock Management & Centralised Management18th June 2018 | Restaurant Magazine FeatureThis month in our Talking Tech series, we’re focusing on Centralised Management and Stock Management.Technology can aid restaurant operators in a multitude of ways. In this series, we’ve already seen how our On-Premises solutions can bring huge benefits to a business through high performing touch-screen tills, self-service kiosks, and handheld ordering, yet, that’s just part of the picture.

The second layer of our technology Ecosystem offers a suite of Enterprise Solutions which seamlessly integrate with our On-Premises solutions.

Each solution within the Tevalis Enterprise suite has been specifically developed for operators within the hospitality industry to help them manage their businesses more easily and efficiently.

The Enterprise modules can be found on our cloud-based portal, which is synced with the On-Premises solutions and updates every 15 minutes to provide operators with invaluable live analysis of how their business is performing across specific areas.Stock ManagementStock ManagementOne of those key areas is stock. The Tevalis Stock Management solution has been designed to help operators manage their stock effectively and efficiently.

Our sales director James Humble explains:

“We’ve worked extensively with leading clients over the years to develop an intuitive and powerful stock control system that gives users full transparency where item costs, variance, and wastage are concerned while providing the tools to order and invoice online. “Put simply, it helps operators everywhere to deliver better bottom-line profits.”

Within the module, users can manage purchase invoicing, delivery tracking, recipe engineering, menu modelling, nutritional and allergenic profiling, wastage recording, supplier management, central processing units, inter-company transfers, purchase ordering with standing orders, par level and consumption auto reordering.Pergola Paddington QuoteAs well as providing all the necessary tools to manage inventory accurately, we also provide integrations with many of the UK’s most used finance and accounting systems, including Sage, Xero and Aqilla; this allows the transfer of purchase invoice records automatically into the correct finance mapping to heavily reduce administration, while streamlining the finance P&L process.

An example of how the Tevalis Stock Management inventory solution can bring huge business savings is the Recipe Engineering and Menu Modelling tool. The tool enables accurate cost calculation of recipes and menus to remove all the guesswork around menu margin analysis and pricing; all costs related to product or recipe changes are automatically recalculated as deliveries are received and as sell prices are adjusted – all live from the Tevalis Centralised Manager application.

The comprehensive, centralised recipe library can be shared across the estate, ensuring continuity in food and beverage production with full recipe cards created including cooking methods/preparation details and dishing up images. In short, every aspect of the Tevalis Stock Management solution is geared towards helping to deliver cost savings and improved efficiency.Centralised ManagementCentralised ManagementTevalis Centralised Management (CM) was developed in 2008 and has evolved over the past decade through industry feedback to become the ideal cloud-based solution for those with multiple sites, due to the ability to manage each site from one location.

The ‘packages’ feature enables users to make changes to individual sites and even specific On-Premises solutions within them; these changes can be both menu layout changes and the features/functionalities in each EPoS screen. For example, operators that have a static running menu across the entire estate but who need to make changes according to seasonality can easily do so – all they need to do is create a package, make the menu changes (or create them) and set them to go live at specific sites at a particular date and time; when that date is reached, the changes will be made to the sites’ point-of-sale terminals.

Humble explains:

“This not only improves efficiency through management not needing to make manual changes themselves at each site, but it also ensures that the changes made are the same throughout the entire estate.”

A centralised catalogue of products can also be set up on CM, meaning operators do not have a repetition of products across their estate – for example, the same ‘Pepsi’ which is being used at site A is essentially the same ‘Pepsi’ that is being used at site B, with the same supplier. The end result is a more seamless and easier process when it comes to generating and analysing reports on products.CM HandheldWe’re talking Stock Management and Centralised ManagementSales Director, James Humble.How does Tevalis ensure that operators are able to really utilise their new Stock Management system?

We have a dedicated and experienced ‘stock team’ that trains all F&B teams who come on board with Tevalis and implement the Stock Management module. We ensure the training covers all areas within the system, including how they can really utilise it to make sure they save on costs and, ultimately, increase their profit margins.


What makes Stock Management a preferential option over manual stocktakes and calling suppliers?

Manual stocktakes can be very time consuming and often accuracy is lost in the process. The Tevalis Stock Management module is in place to solve these issues faced by operators. Our clients, who use this tool, can keep track of the exact stock being used through our recipe engineering feature, they are able to track their wastage more accurately, make use of auto-reordering to save more time and only order as and when they need, and they can ensure they’re getting the most competitive pricing from their suppliers. Overall, not only are users gaining full management and clear transparency of their stocktakes but they’re finding ongoing and consistent savings, which is why it’s become a preferential tool for many operators in the hospitality industry.

What do you think the future holds for cloud-based solutions as a whole?

Cloud-based tools have really been adopted in today’s society by businesses everywhere, due to the significant benefits they provide.  Within the hospitality industry, cloud enterprise tools have very much become key solutions that have a large influence on an operator’s decision when investing with a new EPoS provider. So, with more focus than ever on technology, this demand for cloud-based solutions will definitely continue to grow. For example, we’ve recently completed our development of a Cash Management module due to high demand. The module allows users to manage their  cashing-up process, while making it very easy for potential tender variances to be traced for simplified analysis and rectification.